Selecting The Right Payroll System For Your Business
August 13, 2015
When it comes to business processes, payroll procedures prove an unavoidable one no matter how simple or complicated it might be.
When it comes to business processes, payroll procedures prove an unavoidable one no matter how simple or complicated it might be. While not directly contributory to the turnover of a business, a payroll system is fundamental to sustaining its normal, functional operation. This puts businesses in a harsh circumstance where they have to cover the extensive range of a complete workforce management system while minimizing the resources spent on these payroll procedures and ensuring the cost-effective aspects of overall business KPIs.
For these matters, it is not optional for businesses to by all means find a way for optimizing their payroll system so that it not only meets the operation requirements, but also goes beyond the mundanity of manual paperwork to encompass a wider range of less labor-consuming practices. To do this is not an easy task, especially for enterprises that are inexpert in the field. Thus, finding the key elements of an ideal payroll system for your business and adapting to it can be vital to business operation in general and, in particular, to the HR management. Let’s explore some of the deciding factors in the proper and optimal functioning of a payroll system.
Firstly, a payroll management system should integrate smoothly with a complete workforce management solution. Along with payroll tasks, there are also demands for different processes in managing a company’s personnel. Thus, it is one thing to have a proper functional system that serves well for payroll tasks only, and it is another to have it fully integrated to and collaborate smoothly with the whole process of your HR management as well as other business procedures of the company. The former can be archived with relative ease, while the latter requires further effort and vision to recognize a potentially compatible payroll system to the whole.
Secondly, a payroll management tool should definitely be scalable. There’s no business that plans for only failure in the end, is there? Every business plans to growth! So why shouldn’t a payroll system do, too? As your employees get more and more crowded, the payroll system has to scale to adapt to the new company size. There are many low-cost payroll systems that do the job well for a limited size of business. However, as the enterprise expands, they prove more problematic than helpful and may reach to an alarming level where you have no choice but to find a new payroll solution in place of the old one. Transferring from one payroll system to another can be as costly as building one from scratch. That is why scalability is so important for a payroll system to be truly helpful in the long run.
Last but not least, a good payroll system must call for handy reporting abilities. Managing the payroll process is already a heavy work, but then how do you know if it has actually done a good job? As reporting is inextricably linked to a job scope of almost any effective business process, payroll systems are no exception. You cannot have a highly competent and super saving payroll system that lacks powerful reporting functionality. In order words, don’t forget to look at reporting features of a payroll system when deciding on it.
Above are some of the most important factors to consider for your payroll system. The list may vary for different businesses depending on their characteristics, but shortly put, having an efficacious payroll system is mandatory for the success of business of all sizes. Therefore learning to choose one is never a redundant job before adopting it as a valuable asset for your company.
If you have any questions, do not hesitate to contact our Payroll service in Vietnam.