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Payroll services

Assists clients in managing their HR functions, including: payroll system, payroll, administration, staffing service…
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About Payroll services

Payroll and HR Outsourcing Services (POS) are key services of Talentnet. We provide clients with a total solutions package for payroll and HR outsourcing using international standards from ADP Streamline, coupled with extensive local knowledge.

About our Partner
ADP streamline logo

About ADP (NASDAQ – ADP):
Designing better ways to work through cutting-edge products, premium services and exceptional experiences that enable people to reach their full potential. HR, Talent, Benefits, Payroll and Compliance informed by data and designed for people.
Learn more at www.ADP.com

Talentnet is proud to be a local payroll partner of ADP in Vietnam.

ADP, the ADP logo, and Always Designing for People are trademarks of ADP, Inc. Copyright (C) 2020 ADP, Inc. All rights reserved.
ADP and the ADP logo are registered trademarks of ADP, Inc. All other marks are the property of their respective owners. Copyright (C) 2020 ADP, Inc.

Why Us?
Partner of ADP Streamline

• Standardized process systems
• International best practices & methodology.

Advanced Technology

• Constantly upgraded systems
• Successful performance against Penetration Test
• Integration capability with various systems
• Diversified reports (including customized reports)
• Back up, disaster recovery and business continuity plans.

Leading HR Experts

• Consultants with solid experiences with more than 8-year experiences while managers with more than 15 years of experiences in Payroll & HR Outsourcing industry
• Act as an internal payroll team for clients with small headcount
• Have experience in setting up and processing payroll for complex and large-volume clients
• Possess in-depth understanding of market practices and the latest legal regulations
• Comprehensive knowledge of different HR issues.

Our Services
1. Briefing on Vietnam’s Personal Income Tax Laws For Newly-Assigned Expatriates

• Meet and explain to each expatriate about Vietnam’s Personal Income Tax Law and impact on income
• Assist Expatriates in preparing the documents needed for tax registration and obtaining individual tax codes.

2. Initial Personal Income Tax Registration For Expatriates Working For Representative Offices

• Assist Expatriates with Initial Personal Income Tax registration with the Department of Industry and Trade (DOIT) as necessary
• Gather required supporting documents in a quick manner and prepare the paperwork.

3. Payroll, Personal Income Tax Calculations and Declarations For International Local Hired and Assigned Expatriates

• Payroll calculation, withholding personal income tax, health insurance, and pay the net take-home to Expatriates’ bank accounts in VND or other currency
• Declare and file Personal Income Tax payments for Expatriates monthly or quarterly
• Prepare payment instructions for client’s execution, or transfer the tax and insurance liability to statutory bodies on behalf of Expatriates or clients.

4. Visa, Work Permit and Temporary Resident Card (TRC) Applications

• Provide clients with a checklist of required documents for visa, work permit or TRC applications
• Guide the Expatriates through the documentation process
• Work with local authorities during the application process.

Clients can choose to implement a full package of payroll services or some of the following services:

a. E-Leave Management and Overtime Management

• Investment in software, servers or IT infrastructure not required from clients
• Easy customization to meet clients’ needs which directly link to Talentnet’s payroll system
• Management all types of leave and overtime policies
• Ease of use in registration and approval of leave and overtime requests via secured website
• Many standardized leave and overtime reports available for HR and management purposes.

b. Payroll Management

• System flexible to be set up to meet clients’ specific needs
• Standardized process and twelve internal control reports checking input data and output reports to minimize human errors and ensure accuracy.
• Many standard payroll reports available to clients as well as customized reports available upon clients’ requests.

c. Insurance Management

We take care of all activities related to compulsory insurance such as social insurance (SI), health insurance (HI), and unemployment insurance (UI). These activities include:

• Initial registration with the Social Security Office to obtain insurance accounts and codes for clients
• Claims management for sick leave and maternity leave
• Obtain and deliver health insurance cards to clients every six months
• Register new employees with the Social Security Office to obtain insurance books (when applicable) and health insurance cards  
• Deregister terminated employees with the Social Security Office, returning health insurance cards and close their insurance books
• Reconcile quarterly reports with Social Security Office.

d. Personal Income Tax Management

We complete all necessary declarations, filings and payments (when applicable) related to Personal Income Tax (PIT) payments for employees. They include:

• Obtain tax codes for new employees (when applicable)
• Register new dependents or changes to dependents
• Complete monthly tax declarations, filings and payments (when applicable)
• Issue tax receipts to employees
• Prepare tax finalization at year-end.

e. Tax Finalization for Individuals and Corporates

• Tax finalization service available for non-payroll clients.
• Clients can be Vietnamese, foreigners or employers
• Service scope is customized based on each client’s needs.

f. Pay Slip Generation and Distribution

• Three options for pay slip delivery method: hard copy, electronic copy via email, or online copy via secured website
• Many standard payroll reports available to clients as well as customized reports available upon clients’ requests.

g. Employee Queries

• An additional service for clients who do not have local HR contacts or have a huge workforce
• Communications are primarily via email, telephone, or website.
• A monthly report on employee queries can be shared with an authorized person of the client.

h. HR Events Alert

• Clients will be notified of important HR events such as the end of probation or the expiry of an employment contract.

TIPS is an integrated web-based system that provides one solution for many functions: employee self- service, manager self- service payroll, online reports, pay slips, personal data, leave and overtime, benefits administration, and legal updates
TIPS is a centralized location for payroll communication, where it’s easy to keep track of, store and retrieve data
Customized management reports available to meet your needs
Flexible integration with other HR and finance systems.

HR Outsourcing & Payroll Service - 2
Benefit of TIPS

• Web-based platform: convenient to access anywhere, anytime
• Integrated system: one-stop shop for all your labor and payroll-related functions
• High level of security: Penetration-Test, back-up and restore data
• Automated data transfer and processing allows increasing accuracy, confidentiality, and efficiency
• No large investment cost - pay per use.

a. Initial Registration with Local Authorities (Post-Licensing)

After obtaining an investment license or business license, a newly set-up organization must complete compulsory initial registrations with local authorities. Talentnet can offer the following support services.
• Initial registration with the Tax Department
• Initial registration with the Department of Labor, Invalids, and Social Affairs (DOLISA)
• Initial registration with the Department of Industry and Trade (DOIT)
• Initial registration with Social Security and obtaining an insurance account for contributions.

b. Pay Slip Generation and Distribution

• This service is for payroll clients who does not have pay slip generation capability
• Talentnet generates pay slips and distributes to all employees on clients’ behalf using one of the pre-agreed methods (hard copy, by email, or online pay slip).

c. Review and Registration of Internal Labor Rules

• Review and edit the current Internal Labor Rules (ILR) to make sure they align with the Vietnam Labor Code.
• Create new ILR based on the Vietnam Labor Code, with clients provided input
• Translate the approved English version into Vietnamese
• Obtain approval from the District Trade Union (when applicable)
• Register with the local Department of Labor, Invalids and Social Affairs (DOLISA)
• Work with DOLISA on behalf of client regarding the content of the ILR
• Obtain approval on the Vietnamese version from DOLISA and delivering it to the client.

d. Gross to Net Consultation and Implementation

• Consult clients on the principle of converting net pay to gross pay (e.g. total employment cost is unchanged)
• Work with client on the communication plan to the whole team and each individual
• Come up with the gross values of base salary and other pay elements in the remuneration package
• Respond to employees’ queries on their new gross pay, if any.

e. Payroll Process Review and Improvements

• Review payroll process, from collecting payroll input data to processing payroll to generating output reports
• Suggest improvements to minimize the risks of inaccurate data input and non-compliance when local regulations change.

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